Do you sometimes receive email messages that contain more than one attachment? If so, you probably saved one mail attachment at a time, which works well enough. But maybe you actually get lots of messages with multiple attachments, or occasional messages with lots of attachments, you might be interested to know that there’s a way to download and save multiple attachments at the same time. It’s actually easy to do, but the process varies a little bit depending on whether you are using Outlook 2003 or Outlook 2007. What follows are step-by-step instructions for each version of Outlook. To minimize the chance for confusion, I’ve created a separate set of instructions for each version of Outlook.

Saving Multiple Mail Attachments at Once in Outlook 2003

Follow this procedure to save multiple mail attachment files simultaneously when working with Outlook 2003.

  1. Open the message containing the attachments you want to save.
  2. Click File, then Save Attachments.
  3. The Save All Attachments dialog box appears. In the Attachments list, one or more attachments that you want to save, then click OK.
  4. In the Save File dialog box that appears, navigate to the folder that you want to save the attachments in and click OK to save them.

How to Save Multiple Mail Attachments at Once in Outlook 2007

Follow these steps to save more than one mail attachment at a time when you’re using Outlook 2007.

  1. Open the message containing the attachments you want to save.
  2. Click Other Actions in the Actions panel of the Ribbon. Then click Save Attachments.
  3. When the Save All Attachments dialog box appears, find the Attachments list, one or more attachments that you want to save, then click OK.
  4. A standard file save dialog box appears. Navigate to the folder that you want to save the attachments in. Click click OK to save them.

     

That’s all there is to it. Once you complete all 4 steps of the procedure, the attachments are safely stored in the folder you chose. I hope that you will find the procedures here to be time-savers when you’re working with attachments. And in case you were wondering, there are many more cool and useful tips where these came from.

The Living With Outlook website includes an illustrated version of these multiple mail attachment instructions, not to mention literally hundreds more tips and tricks for making your days with Outlook more enjoyable. You’re invited to come and visit the site. Here’s a good starting page for someone dealing with lots of email: http://www.living-with-outlook.com/outlook-mail-tips.html

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